5 computer tricks to become an expert at the office

To write an email, edit a report, … are all functions in office technical tools such as Word, Excel, Outlook or PowerPoint. Sure you know some of those functions. But why can’t you use them as well as others? Explore the 10 computer tricks below to become a professional office worker.

 1. Repeat previous task with F4

This is the button that make your life much more simple. In the usual office technical software, the F4 key is the computer trick used to repeat a control command and it is not well known.

For example, you want to format a Word document. You want to bold and underline all the headings of the paragraphs. Put the controls on the first heading by using the “Format” menu next to “Font”. Then simply highlight the second title and press F4. It will be bold and underlined automatically.

2. Read and edit PDF files in Word 2013

Before the release of Office 2007, users had difficulty converting DOC or XLS files to PDF files. But since the release of Office 2007 or higher, users can easily export files to PDF format, and moreover, the PDFs are 99% identical to the original files.

However, starting with Office 2013, reading, editing, and encrypting PDF security is as easy as having the feeling you are working with Word files. Here are the steps to perform the computer trick for users to do this.

B1: Start Word 2013

B2: Click File \ Open Menu

B3: Select the PDF file to open

B4: Edit, file format

B5: After editing the document, press Ctrl + S to save the file.

Now that you have used Office 2013, you will not have to install Adobe Reader or Foxit Reader or any specialized software for converting between DOC files to PDF or vice versa.

3. Change the formatting of a document

New Word users often use the template Normal.dot to edit their own text format. A lot of changes are permanently changed using Default and Add to Template in most formats, but at some point the user wants to edit Normal.dot directly. To find this file, look in Templates for example:

C:\Documents and Settings\yourusername\Application Data\Microsoft\Templates. This pathname may differ depending on the path and the Windows installation drive.

4. Remove strange symbols and line breaks in documents

Text segments are pasted into Word from email or web pages with line breaks (or characters like ^, >> ..), of course, you want to remove these characters from the text. Use Edit -> Replace, to remove it by typing ^ l (type the regular ^ and lowercase ‘L’ in the Find What field, and then type the spacebar in the Replace field. Next, select Replace All. Finally, when Word asks if you want to continue replacing the whole document, select No.

5. Use Snipping Tool (in Windows 7) to capture the screen

Instead of pressing the Print Screen key to capture the entire screen and then use the image editor to get the area to illustrate, use the simple computer trick by clicking Start and type in the Search box next to the top Start Button “Snipping Tool” to call it to work, how to use is easy: drag a rectangular area and save. You can also use the type of “luminous pens” to decorate the screenshots to demonstrate what you just captured.

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